Privacy Notice

Scottish Aviation Heritage Trail – PRIVACY Notice

March 2021

Introduction

We (the Scottish Aviation Heritage Trail.) are committed to protecting and respecting your privacy. We will only use the information that we collect about you lawfully.

Developing a better understanding of our visitors and supporters through your personal data enables us to make better decisions, fund-raise more efficiently and, ultimately, helps us to reach our goals of telling the story of Scotland’s Aviation Heritage Trail through its people and our collections and ensuing that the Scottish Aviation Heritage story endures and enriches future generations.

The purpose of this policy is to outline how the Scottish Aviation Heritage Trail have established measures to protect your privacy and information rights. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. Any changes we may make to our Privacy Notice in the future will be posted on our website. Please check back to see any updates.

This Privacy Policy outlines:

  1. Your information rights
  2. How to exercise your information rights
  3. How we collect and process your information and why we do this
  4. Sharing your personal information with or getting your personal information from others
  5. Securing your information
  6. Retention of your information
  7. Cookies
  8. Contact us

1. Your Information Rights

You have various information rights under data protection laws these rights are explained below:

Right Explanation
Right to be informed This encompasses the obligation for us to be transparent in how we collect and use your personal data.
Right of access You have the right to access your personal data and supplementary information.
Right to rectification If the information we hold on you is inaccurate or incomplete, you can request we correct this.
Right to erasure You can request we delete or remove personal data where there is no compelling reason us to continue processing.
Right to restrict processing

You have the right to request we cease processing your data, if:

  • You consider it inaccurate or incomplete
  • Where you object to processing and we are considering whether we still have a legitimate interest to process it
  • Where we don’t need the data for the original reason we collected it, but may need it to support a legal claim.
Right to data portability Where you have consented to our processing your data, or where the processing is necessary for us to deliver a contract, you can request a copy of that data be provided to a third party in electronic form. 
Right to object

You have the right to object to our processing under certain circumstances. For example, you can object to:

  • Direct marketing
  • Processing for purposes of scientific/historical research and statistics.
Rights relating to automated decision making including profiling

Where we apply automated decision making, we must

  • Give you information about the processing
  • Introduce simple ways for you to request human intervention or challenge a decision
  • Carry out regular checks to make sure that our systems are working as intended 

Information related to automated decision making is contained later in this notice.

 

 

2. How to exercise your information rights

You can exercise your information rights at any time. The quickest way to exercise one or more of your rights is to email us at london@rafmuseum.org or write to us at Scottish Aviation Heritage trail, c/o Air Officer Scotland, 25 Learmonth Terrace, Edinburgh ED4 1NZ.

3. How we collect and process you information and why we do this

Information we collect Why we collect this How we process this
Contact information including telephone number, email address and home address
  • We process this data, with your consent to provide you with information about us, our fundraising campaigns, our events (including challenge events), services, and any other information, products or services that we provide or provide access to (e.g. supporter or membership updates)
  • To keep a record of your relationship with us.
  • Data is processed internally and held in line with our document retention policy
  • We may share your data with trusted third-party organisations, to carry out our obligations.
Contact information including telephone number, email address and home address
  • To notify you about changes to our service including membership/donor benefits
  • To provide essential event information where you have consented up to take part.
     
  • Data is processed internally and held in line with our document retention policy
  • We may share your data with trusted third-party organisations, to carry out our obligations.
IP address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform 
  • To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
  • To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you
  • To ensure that content from our site is presented in the most effective manner for you and for your computer/mobile device.
  • Data is processed internally and held in line with our document retention policy
  • We may share your data with trust third-party organisations, to carry out our obligations to you.

 

4. Sharing your personal information with or getting your person information from others

We may use external companies to collect or process personal data on our behalf. These companies will not contact you directly unless you have agreed to that. All of these companies are required to comply with data protection law and are regulated by a data protection regulator. Where it’s necessary for your personal information to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.

5. Securing Your Information

We ensure that there are appropriate physical and technological controls in place to protect your personal details, which are documented in our Information Security Policy.

We do comprehensive checks on any external company we share data with before we work with them, and put a contract in place that sets out our expectations and requirements, especially regarding how they manage the personal data they collect or access.

If you request to receive no further contact from us, we will keep some basic information to avoid sending you unwanted materials in the future.

6. Retention of your information

We will keep your personal data for no longer than necessary, in accordance with our Retention Policy.

If you object to this retention, please do get in touch – details are provided in the Contact Us section.

7. Cookies

Our websites use cookies to distinguish you from other users of our website. This helps us to improve your experience when you browse our websites and also allows us to improve our sites. For detailed information on the cookies we use and the purposes for which we use them see our Cookies Policy.

8.Contact Us

We recognise that you may have questions on how we process and/or store your data, or may want to change either the data we hold on you or how we communicate with you in the future. 

If you have given consent for processing, you are free to withdraw your consent at any time.  To let us know this is the case please write to the Scottish Aviation Heritage trail, c/o Air Officer Scotland, 25 Learmonth Terrace, Edinburgh ED4 1NZ, or email [add email here once one has been created]. Alternatively, you can unsubscribe at any time using the unsubscribe link at the bottom of our emails.

If you have any questions in respect of this notice, or would like to exercise your rights as a data subject please write to the Scottish Aviation Heritage trail, c/o Air Officer Scotland, 25 Learmonth Terrace, Edinburgh ED4 1NZ, or email [add email here once one has been created]

If you are unhappy that we have responded to your query adequately, or if you have a further complaint, The Information Commissioner’s Office can be contacted via www.ico.org.uk 

Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on our websites. Please check back to see any updates.